Glosario de Project Management

La Direccion de Projectos, como toda area de conocimientos, tiene su propio vocabulario y terminos usados para comunicarse. Aqui se muestro los mas comunes y sus definiciones lo mas sencillamente explicadas.

Project Manager

The Project manager is responsible for the Success of the Project. He is also part of the team members and stakeholders. But he must oversee the project as a whole.

Network Administration

Network Administration

On-Call Premium

On-Call Premium

Objectives

Objectives are concrete statements that describe the things the project is trying to achieve.

One-on-One Interviewing

One-on-One Interviewing

Dependencies Mandatory and Discretionary

dependencies mandatory and discretionary

Design

A design is a clear specification for the structure, organization, appearance, etc. of a deliverable.

Online Screen Layouts

More and more solutions require online access so that the client organization can process transactions in real-time...

Designer

The Designer is responsible for understanding the business requirements and designing a solution that will meet the business needs.

Operations

The people in your organization that are executing your production business processes are doing "operations" work.

Development

Development is the term given to the type of work that is done to build software applications.

Organizations vs. Portfolios

Organizations (Staff-Related) vs. Portfolios (Work-Related)

Disaster Recovery (General)

Disaster recovery is a term used to describe the ability to restore your critical business processes in the event of a disaster.

Overhead

Overhead is a category of work that includes time that is not work related.

Disaster Recovery (Applications)

Being able to recover critical business applications in the event of a disaster requires a coordinated effort from operations, development, and the business users.

Pareto Analysis

Pareto analysis can be used when you encounter multiple related problems or a common problem with multiple causes.

Disaster Recovery Testing (Applications)

There are many physical and natural threats to a computer environment.

Per Call Premium

Per Call Premium

Performance Testing

Performance Testing

Discovery Project

Without the proper structure, there is a tendency for the up-front project definition work on a large project to become very lengthy and unfocused.

Physical Database View

Physical Database View

Discretionary Work

This term describes all of the work that can be prioritized on a backlog.

Planned Value

Planned Value

Documentation Testing

Many people have experienced frustration after they buy something that needs assembly, only to find that the instructions are vague or wrong.

Acceptance Criteria

Acceptance criteria is a quality assurance technique.

Domain Modeling

Domain modeling is used for process modeling at a high level.

PMO

Project Management Office

Acceptance Testing

Your project is getting close to the end. The programmers have unit tested the code, and the entire team has participated in a series of interface and system tests.

PMO Manager

The PMO Manager is the person responsible for managing the processes and people within the PMO.

"Don't Shoot the Messenger"

You have all heard this saying (or something similar). It means that you do not take retribution against the person (or people) that deliver bad news.

Draft Copies

Draft copies are documents that have been initially completed by the author, but are not yet ready to be considered entirely complete.

Action Items

An action item is work that requires follow-up execution.

Activation

Activation is the process of actually scheduling and executing work throughout the year.

Earned Value

Earned value is a way of measuring progress.

Economic Value Added (EVA)

One of the problems with Return on Investment (ROI) is that it can assume that the use of the money for your project is free.

Active Listening

It has been said that the best communicators are actually the best listeners, not the best speakers.

Smart objectives

smart objectives

software Change Management

Software Change Management

Sponsor (Executive Sponsor and Project Sponsor)

Sponsor (Executive Sponsor and Project Sponsor)

Stakeholders

These are the specific people or groups who have an interest or a partial stake in the

products and services an organization provides.

Solutions

The term “solutions” is used to generically refer to the main client deliverables produced by any project.

Activity

Activities are typically the smallest unit of work identified on the project workplan.

Standard

A standard is required approach or way of doing some type of work, for conducting an activity or task

Actual Cost

Actual Cost (AC) is a part of “Earned Value” calculations

Point of No Return

You typically want to get a final "go / no go" decision from your sponsor before you proceed to implementation on your project

Policy

Policy

Alignment

Alignment means that every organization and every person is trying to move the company in the same direction and toward a common vision.

Estimating Tecniques

The following techniques can be used at a project level or activity level, or for any sized work in-between.

Portfolios

A portfolio will typically be the umbrella structure over a group of related or unrelated work.

Analogy

Even though all projects are unique, some projects are very close to others.

Facilitated Session

A facilitated session is used when you are trying to gather requirements from many people who may or may not have common roles and experiences.

Portfolio Management Sponsor

Any portfolio management process needs to be sponsored by some manager in the organization.

Facilities Department

Your Facilities Department is typically responsible for the physical safety and security of the people and assets in the company.

Analyst

In general, the analyst is responsible for ensuring that the requirements set forth by the business are captured and documented correctly before the solution is developed and implemented.

Application

The term "application" or "business application" refers to the software systems that are used to automate otherwise manual business processes within your company.

Portfolio Management Team

This is the group of managers who are responsible for managing the portfolio of work.

False Requirements

If you could ask your client what their requirements were and they responded with everything they needed, the Analysis Phase would be easy.

Application Business Owners

Each application in your organization should have a primary application owner.

Fast Track

Fast track means that you look at activities that are normally done in sequence and assign them totally or partially in parallel.

Portfolio Performance Metrics

The portfolio management team needs metrics to show how effectively they are running the portfolio

Float (also referred to as Slack)

Float, or slack, refers to the difference between the earliest date an activity can start and the latest date by which the activity must start for the project to complete on time.

Steering Committee

A Steering Committee is usually a group of high-level stakeholders that are responsible for providing guidance on overall strategic direction

Positive Risk

Risk is usually associated with potential events that have a negative impact on the project.

Statistical Process Control (SPC)

Statistical Process Control (SPC) techniques provide a data-based, objective way to determine whether your project is producing products within acceptable levels of quality.

Application Architecture

There is a fair amount of the IT development process that requires the creativity and skills of individual analysts, designers and programmers.

Following People Around

Most of the techniques associated with gathering requirements have to do with asking people questions and listening to the response.

Strategy

There may be many ways to achieve your mission and arrive at your vision

Foundation

There are six steps in the portfolio management process Foundation, Definition, Selection, Prioritization, Authorization and Activation.

Application Inventory

One important area to inventory is your application system.

Stress Testing

The purpose of stress testing is to see how the system behaves when it receives volume higher than the requirements.

Power Users

Many applications have one or more users that are more sophisticated in their use of the system and have more need for information.

Subject Matter Expert

The Subject Matter Expert (SME) is a person with superior knowledge of a product, service, business function, process, etc

Application Maintenance Manual

The Application Maintenance Manual (AMM) is the primary deliverable that is created by the development project team for turnover to the support team.

PRINCE2

PRINCE2 is a project management methodology that was created for use by the government of the United Kingdom

Function Points

People in the development world have a difficult time creating tangible metrics that tell how productive they are as individuals, teams or organizations.

Principles

Principles provide an organization with rules of behavior, and moral and ethical statements for how it will function.

Functional Manager

The functional manager is the person that you report to on the organization chart.

Application Primary and Backup Support

If your team supports a number of applications and technologies, it makes sense to assign a primary support person to each application.

Suppliers / Vendors

Although some companies may have internal suppliers, in the TenStep Project Management Process

Functionally-Based Project Organization

There are three types of project relations organization structures – project-based, functionally-based and matrix-based.

Prioritization

After all the work has been selected, a prioritization process is used to determine which work will actually be funded and executed.

Application Server Inventory

Each IT applications support group should have an inventory that specifies the computer platform that each application runs on.

Future State Vision

A Future State Vision describes what your organization would look like in the future as it fulfills its mission.

Problem Priority / Severity Levels

Support requests should be prioritized to provide the support team a sense for the relative criticality of the need.

Gantt Chart

A Gantt chart is a bar chart that depicts activities as blocks over time.

Asset Groups

There are many different asset groups that can be inventoried as a part of understanding what makes up your portfolio of work.

Procedure

Procedure

Gap Analysis

A Gap Analysis shows the differences between your Current State and your Future State Vision.

Assumption

There may be external conditions or events that must occur for the project to be successful.

Goals

Goals are high-level, vague statements that describe what your organization is trying to achieve in the next one to three years

Role Based Requirements

One way to classify requirements is based on the role of the person that would typically provide the requirements.

Roles

Roles refer to a person or group that performs a certain set of activities.

Process Models

Process models are helpful when you are trying to describe complex processes and the relationships between them.

Gold plating

You should always strive to carefully set expectations and then meet those expectations.

Governance

Governance is the term used to describe the formal and informal set of processes that allow organizations to resolve conflicts, make decisions and ensure management decisions.

Auditing for Security

Your internal and external auditors are typically interested in making sure that you have good, sound security policies in place and that you are following them.

Process Requirements

Process requirements describe how people interact with a product and how a product interacts with other products.

Group Interviewing (Requirements)

Group interviews can be used when you have multiple interviewees that have similar roles and knowledge.

Authorization

There are six steps in the portfolio management process

Groupthink"

Groupthink means that a group starts to mentally and perhaps subconsciously compromise on their views to obtain a consensus

Products

Products are tangible items that an organization or a project team produces.

Backlog

It is possible that the sponsor may not approve scope change requests during the project, but they may be viable requests that can be done at a later time.

Grow the Business

This category contains the work that is designed to increase your capability and competitive advantage.

Beeper Pay

Your company may pay you a premium for carrying a beeper.

Product Management

Product Management

Product Requirements

Product requirements describe the business needs in terms of the main deliverables or products that are produced.

Benchmarking

You don't really know how efficient and effective your processes are unless you can compare yourself against other companies.

Best Practice

Best practices are the winning strategies, approaches, and processes that produce superior performance in an organization.

Guideline

A guideline is a recommended (but not required) approach, parameter, etc. for conducting an activity or task.

Program

A program is an umbrella organization over a group of related projects.

Root Cause Analysis

Root Cause Analysis

Implementation Plan

Implementation is one of the key elements in many projects and is actually one of the major phases in the traditional waterfall lifecycle

Big Bang Testing

Big bang testing is a technique where you take all the unit-tested modules and tie them all together at once for a large integration test

Program Manager

The Program Manager is the person with authority to manage a program

Project

Projects represent work that has a specific beginning and end, and results in the creation of one or more deliverables

Incremental Testing

Incremental testing means that you test two related programs together and make sure they are working correctly

Black Box Testing

All programs work on some set of inputs and create some set of outputs

Informational Communication

There are three major types of communication on a project – mandatory, informational and marketing

Intangible Benefits

Intangible benefits are positive results that are hard, perhaps even impossible, to quantify

Project Audits

Project audits are used to check compliance and ensure that project management processes are being used as they should

Budget at Completion

This calculation can be in terms of dollars or hours.

Run the Business

Run the Business

Business Case

A Business Cases is used to determine whether or not it makes sense to perform a piece of work

Schedule Variance

Schedule Variance

Project-Based Organizations

When projects are large enough, it's possible to form an entire portfolio around the project team

Interface Testing

Interface tests are specialized tests that look specifically at all the system interfaces, especially those from outside vendors or suppliers

Business Plan

In most companies, the result of the Business Planning Process is a Business Plan for the coming year

Project Director

In the some processes, the Project Director role is given to the functional manager of the project manager

International Organization for Standardization (ISO) 10006

The International Organization for Standardization (ISO) is a specialized international agency that promotes the development of precise standards to help ensure that products, services, and materials.

Business Requirements

Used in this sense, gathering business requirements is the process of gathering all of the requirements associated with the project deliverables.

Schedule Performance Index (Earned Value)

This is an Earned Value calculation. The Schedule Performance Index (SPI) is a ratio calculated by taking the EV (Earned Value) / PV (Planned Value).

Project Inventories

The portfolio will be tracking projects as a basic feature of portfolio management

Issue

An issue is defined as a problem that will impede the progress of the project and cannot be totally resolved by the project manager and project team without outside help

Business Requirements Report

This deliverable consolidates and finalizes all of the requirements information gathered up to this point, including any business models generated

Project Management Body of Knowledge (PMBOK®)

One of the best known project management models is the Project Management Body of Knowledge (PMBOK®), which is the standard put forward by the Project Management Institute (PMI)

Joint Application Development (JAD)

There is a specific technique (or set of techniques) for more rapidly gaining a consensus from a group of individuals.

Capability Maturity Model

The Capability Maturity Model is a scale from 0ne through five that can be used to gauge how well your company or organization follows common and repeatable processes to get your work done.

Scope

Scope is the way that you describe the boundaries of the project

Key Learning

A Key Learning is notable information discovered while performing an activity, utilizing a tool, creating a deliverable, etc.

Capital Accounts and Expense Accounts

The money used to pay for different types of work can be classified separately from an accounting standpoint

Key Performance Indicators

The term key performance indicator (KPI) is used to indicate success targets

PMO Models

There are four major types of PMO models (with many variations in between)

Scope Change Management

The purpose of Scope Change Management is to protect the viability of the current, approved Project Definition and the current, approved business requirements

Change Control Board

Sometimes on very large projects, the Project Sponsor does not feel comfortable making the scope change decisions alone

Lead the Business

Some of the work that happens in the portfolio is not directly support (Support the Business) or growth oriented (Grow the Business)

Clients

Clients are the main individuals or groups that request and utilize the products and services your organization provides

Lifecycle

This term refers to the process used to build and support the deliverables produced by the project

Project Management Portal

A concept that is related to a repository is the idea of a portal

Client Project Manager

If a project is large enough, the client may have a primary contact that is designated as the overall project manager for the client department

Coach

Coaches use their experience and knowledge to help others with immediate questions and problems

Security Risk Assessment

Security is an important part of the design of a solution, and it involves more than just setting up passwords

Main User Contacts

This contact may or may not be the same as the Application Business Owner

Project Management vs. Product Management

Projects are the way that most new work gets delivered

Mandatory Communication

There are three major types of communication on a project – mandatory, informational and marketing

Project Management vs. Project Lifecycle

Project management defines the overall management and control processes for the project

Coaching Skills

Coaching skills can be learned, assuming a person has good experiences to begin with and has good communication skills

Project Manager

In general, the project manager is responsible for the overall success of the project

Code Reviews

A code review allows one or more knowledgeable third parties to walk through program written by another person.

Management and Leadership

Some of the work in your organization is not directly related to your business, but is related instead to your people (and indirectly, of course, to your business)

Communication Specialist

Effective communication is vital to the overall success of a Project Management Office

Project Phase

A project phase is a major logical grouping of work on a project

Security Testing

Security testing is a set of system tests designed to ensure that your solution has the appropriate level of security built in

Conceptual Systems Design

In the Analysis Phase, a Conceptual Systems Design is completed to aid in the transition from the business requirements to the technical design of the system

Project Status Reports

Status reports are used to share information about a project and to manage expectations

Marketing Communication

There are three major types of communication on a project – mandatory, informational and marketing

selection

Selection

Constraints

Constraints are limitations that are outside the control of the project team and need to be managed around

Project Team

The project team consists of the full-time and part-time resources assigned to work on the deliverables of the project to help achieve the project objectives

Matrix-Based Organization

A matrixes organization is one where people report to a specialized department and specialist are shared on projects when they are needed

Construct Phase

Depending on your point of view, the Construct Phase is where the "rubber meets the road"

Prototyping

Prototyping is a relatively modern technique for gathering requirements and can work well with online developments like web solutions

Purchasing / Procurement

Purchasing is the department that is usually responsible for vendor relationships

Cost Account

Many projects have one overall budget that includes all of the project labor costs, hardware/software costs, materials costs, etc

Meeting Fundamentals

Many organizations rely heavily on meetings to share information and get representation on complicated, multi-organization initiatives

Mythologist

Methodologies are products and they need to be supported long-term like any other product in your company

Quality Assurance

Quality Assurance does not refer directly to specific deliverables. It refers to the process used to create the deliverables

Cost - Benefit Analysis

This is a simple model and could be the starting point for determining whether a project makes sense

Quality Assurance Audit

In many cases, it makes sense to have an outside party come in to evaluate the project management processes being utilized.

Cost Performance Index

This is the ratio of taking the EV (EARNED VALUE) / AC (ACTUAL COST).

services

Services-Products are tangible items that the organization produces

Milestone

A milestone is a scheduling event that signifies the completion of a major deliverable or a set of related deliverables.

Cost Variance

The Cost Variance gives you a sense for how you are doing against the budget, and is calculated as EV (EARNED VALUE) – AC (ACTUAL COST).

Quality Assurance Specialist

If one of the major roles of the PMO is to perform quality assurance audits on projects within your organization, then an overall Quality Assurance Specialist should be named

Service Level Agreement

A Service Level Agreement (SLA) is a negotiated agreement that specifies the type of work, quality level, parties involved

Critical Path

Critical path refers to the sequence of activities that must be completed on schedule for the entire project to be completed on schedule

Mission Statement

The Mission Statement describes what the organization does, how it is done, and for whom

Critical Success Factors

Critical success factors (CSF) indicate something very important to measure as it relates to the success of your business

Shift Pay

If your job requires you to work outside the regular 9:00-5:00 hours

Quality Specialist

On a large project, quality management could take up a large amount of project management time

Six Sigma

Six Sigma refers to a philosophy, goal, or methodology used to reduce waste and improve the quality, cost and time performance of any business

Cross Training

Cross training refers to the time spent working with another person to understand specific support requirements and the support environment

Skills

Skills are the personal traits or internal knowledge that a person uses to perform the responsibilities within his or her role.

Money and Assets

If you think of a financial portfolio, you have your underlying assets, including stocks, bonds, securities, gold, etc. These assets are your actual portfolio.

Questionnaires

There is no question that you can gather better, and perhaps more accurate, requirements when you have personal contact.

Culture

Culture basically describes "how you do things around here."

Regression Testing

Regression testing is a technique that can be used in a number of the acceptance tests and system tests

Skills Inventory

A Skills inventory is a snapshot of every person in your organization, the skills that they have today and some type how strong each person is in each skill

Repository

The repository is the facility that contains all of the information you wish to store and share with others

Current State Assessment

A Current State Assessment describes how your organization functions and behaves today

small projects

Small Projects- The definition of small projects covers many types of work. In most companies, these small projects are not viewed as “projects” at all

Repository Librarian

The repository Librarian is responsible for the accuracy, viability and ease of use of the repository.

Monte Carlo Modeling

Monte Carlo modeling is a technique for managing risks.

Customer

A customer is the person or group that is the direct beneficiary of a project or service or the people for whom the project is being undertaken

Dashboards

You may hear the term “dashboard” to refer to the consolidated status report that is provided to your management team

Requirements Solicitation Model

Gathering requirements requires more than just talking to people, writing down their ideas and then building a solution

Requirements Management Plan

The Requirements Management Plan describes how you will manage your projects' requirements throughout the project

Requirements Testing

The purpose of this test is to validate that the system meets all business requirements

Data, Structured and Unstructured

Data can be stored in one of two states – structured and unstructured. Structured data refers to information that is stored in a repetitive and organized format

Multiple-Site Testing

This test is specialized for those applications that are running on multiple sites that need to communicate with each other

Data Analyst-Architect

Large projects typically have a specialist called a Data Analyst (DA) that works on designing the data stores

Responsibilities

Responsibilities

Data Conversion

Data conversion refers to work required to change data from one format to another.

Return on Investment (ROI)

This is a very popular financial model and looks at cost benefit from the perspective of the financial return you gain from any investment of resources on a yearly basis

Data Dictionary

The data model created in the Analysis Phase is the source for a data dictionary that is defined for the data stores. The data dictionary contains metadata, or "data about the data"

Reuse Environment

An environment and culture that promotes reuse can offer tremendous value to your company

Support

Support is work that has to be done to keep your current production processes working effectively and reliably

Net Present Value (NPV)

Net Present Value is a way to evaluate the value of a project. It si more sophisticated than a simple cost/benefit analysis because it takes into account the relative valu of money over time.

Risk

Risk refers to future conditions or circumstances that exist outside of the control of the project team that will have an adverse impact on the project if they occur.

Data Flow Diagram

A data flow diagram shows logical relationships between data at a high level.

Risk Management

A reactive project manager tries to resolve issues when they occur. A proactive project manager tries to resolve potential problems before they occur.

Support analyst (Primary and back up)

Support analyst (Primary and back up)-This term is a role used to describe the person or persons

Data Models

In addition to process modeling, there is another type of modeling that may be needed on large, complex projects – data modeling

Risk Responses

There are five general responses to address any project risks that need to be managed

Decision Tree

One way to calculate the financial results of an interdependency of risk is to use a decision tree

Definition

There are six steps in the portfolio management process (as defined in www.PortfolioStep.com) – Foundation, Definition, Selection, Prioritization, Authorization and Activation

Deliverable

A deliverable is any tangible outcome that is produced by a project. These can be documents, plans, computer systems, buildings, aircraft, etc

Deliverable Review

Deliverable reviews, or walkthroughs, can be applied to many deliverables produced by the project

Support dispatcher

Support Dispatcher- The main purpose of the Dispatcher is to assign problem tickets and problem requests within the group

Tangible Benefits

Tangible benefits are those where you can easily tie a specific numeric value

Technical-Systems-Design

The Technical Systems Design is a deliverable that provides the specific technical information needed to construct a solution

Tecnique

A technique is a well-defined procedure or way of doing something used to accomplish a specific activity or task.

Template

Templates are pre- existing forms that include standard formats

Testing Plan

The Testing Plan is where you define the specific details for how you will per your project

Tiers

Tiers- Building a software application in tiers allows you to separate major functions into separate and standalone areas

Tolerances

Tolerances- When you manage the workplan and budget, you usually do not need to be hit every estimate to the minute or to the dollar

Timeboxing

Timeboxing-In a perfect world, project completion dates would be derived based on the to be amount of work done and the number of resources available

Total Cost of Ownership (TCO)

TCO allows you to estimate the entire costs associated with a project or product over the lifetime of the product

Traceability

Traceability refers to the ability to trace, or track, requirements throughout the lifecycle and into the final solution

Training

Although there are many ways to pass knowledge from one person to others

Training-strategy

Training Strategy- The purpose of the Training Strategy is to define the overall context for training

Training-technique

Keep the following techniques in mind when building instructor-led training

Training testing

Training Testing- In most cases, the first time you deploy training is actually in a live environment with real users. However, if possible you should try to test out the material first

Triple Constraint

Triple constraint- At the end of the upfront definition and planning process of your project

unified modeling language

The Unified Modeling Language (UML) is a methodology, especially those that use object oriented techniques

Unit Test reviews

A unit test review is similar to the code review in that the owner explains how he/she has tested the code and what the results are

Value Proposition

Value Propositions are short documents that describe the costs and benefits of implementing an idea

Vision

The vision describes a state that the organization is striving to achieve in the future

Usability Testing

You can have a solution that meets all the features and functions asked

White Box Testing

In white box testing, you look at the structure of the internal software code and try to create test data that will exercise all of the code (or as much of the code as possible)

Use Cases

Use cases are an alternative technique used to document requirements

Work Breakdown Structure

The WBS is a technique for looking at the project at a high level and subsequently breaking the work into smaller and smaller pieces

User View

The user view is the way the data is presented to external parties

Workload Forecast

On an ongoing basis, usually monthly, the Portfolio Manager and senior leaders should get together for a planning session

Users Manual

The purpose of the User’s Manual is to provide the end user with all the information they will need to use the solution

Users

Users are the people who will actually use the deliverables of the project


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COPYRIGHT © 2007-2012 por Hector Olvera Padilla 1853071. Reproduction in whole or in part, or translation without written permission is prohibited. "PMP®", "PMBOK®", and "PMI®" are registered marks of the Project Management Institute, Inc.