Asset Groups

Asset Groups - There are many different asset groups that can be inventoried as a part of understanding what makes up your portfolio of work.

These areas need to be inventoried so that you can better manage your work and you can more clearly see how your decisions impact different aspects of the portfolio.

In the IT organization, for instance...

The following areas should be considered:


Software applications.

These include all internally developed applications, as well as package solutions and outsourced applications.

You should definitely include all of your business applications, as well as internally focused applications like your helpdesk, time reporting and asset tracking software.

Development software and tools.

This is the software that you use internally to work on other assets. For instance, the IT development group may have programming languages, databases, analysis tools, project management tools, testing tools, etc.

Desktop hardware and software.

This includes a reference to every desktop and laptop machine in your organization, as well as the major software on each machine. You need this hardware inventory to make efficient use of your resources.

The software inventory is used to ensure you are in compliance with user counts in your license agreements and to make sure that only standard, approved software is utilized.

Tools exist that can automate the hardware and software inventory process, but you may also need to do a one-time physical inventory of hardware to make sure everything is caught.

(Automated tools won't account for machines that are in closets, on floors, and otherwise disconnected from the network.)

Systems software.

This group includes server operating systems, systems utilities, network management software, middleware, etc.

Network hardware.

This group includes physical networks, routers, servers, mainframe computers, etc.

Telecommunications.

This includes phone hardware, software, switches, lines, etc.

Major data stores.

This includes your major databases, repositories, warehouses and other areas where substantial company data is stored. This group is application focused, not technology focused.

You want to inventory the fact that you have a General Ledger database with all of your company financial accounts, transactions and balances. It does not matter what technology the information is stored in for the purposes of this inventory.

Assumption


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